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JOB OPPORTUNITIES
JLL (Amazon GREF) - Assistant Facilities Manager REQ 464792
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Are you ready to Transform Facilities at JLL? We’re looking for an Assistant Facilities Manager on a large client account supporting our Global Real Estate & Facilities IFM team. You will help the FM team to oversee several client buildings managed by JLL.
Client: Amazon GREF
Role PurposeReporting to the Facilities Manager and working as part of the overall Facilities Team, the Assistant Facilities Manager will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.
What your day-to-day will look like:
- Manage the team providing first line soft services to the site(s), including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services
- Monitor and maintain office equipment and supplies
- Manage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations and cost estimates
- Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained
- Manage Trouble Ticket (Remedy) requests (helpdesk) - interface with internal customersand action queries promptly in line with service level agreements
- Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training
- Travel/Visitors’ support – interface with locally approved hotels – assist Client global travel & hotel managers in information gathering and communicating up to date information to staff.
- Assist in the organizing of internal and external Client events
- Managing the quality of conferencing facilities
- Manage food and kitchen facilities – provide direction to housekeepers
- Raise purchase orders
- Manage Wiki pages and other communication channels for the site(s)
- Deputise / provide cover for Building Operations Engineer / Facilities Manager when appropriate
- Responsible for all other duties and tasks as assigned
Required Skills and Experience:
- High School Diploma or equivalent OR successful completion of a 4+ year degree can be considered equivalent to work experience
- Two (2)+ years of proven work experience as an assistant facilities manager or coordinator in the commercial real estate management industry as a third-party provider, corporate, or as a consultant
- Experience using Computerized Maintenance Management System (CMMS)
- Must have reliable transportation to drive to client buildings close by as needed
- Excellent customer, computer, managerial, verbal and written communication skills
- Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives
- Understanding of basic technical aspects of property (mechanical and electrical systems).
- Computer proficiency experience with Microsoft Office Suite
- Ability to work independently with little supervision and effectively deal with stressful situations.
- Candidate also needs to be: Self-motivated; confident & energetic, Flexible (able to adapt to rapidly changing situations) and, Goal-oriented (able to focus on meeting all performance targets)
Preferred experience and skills:
- Military service or higher education in a related field such as business, hospitality, facility/property management is desirable
- Corrigo CMMS exposure is desirable
Please submit your application with an updated resume, location, and contact information. If you're a current JLL employee, please apply using the Internal Career Site.
